HIPAA Privacy Policy

Effective Date: June 26, 2025

DermaGlow Lab & Aesthetics by Tatarian, MD

This HIPAA Privacy Policy explains how DermaGlow Lab & Aesthetics by Tatarian, MD, a California professional medical corporation (“we,” “us,” or “our”), may use and disclose your Protected Health Information (PHI) and describes your rights regarding that information. We are committed to protecting your health information in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the California Confidentiality of Medical Information Act (CMIA), and all other applicable laws.

This policy applies to all PHI we create or receive during the course of providing treatment, processing payments, or conducting healthcare operations.

What is Protected Health Information (PHI)?

PHI includes any information that:

Identifies you or can reasonably be used to identify you (such as your name, address, phone number, email, date of birth, or Social Security number);
Relates to your past, present, or future physical or mental health condition;
Involves the delivery of healthcare services to you;
Relates to payment for those healthcare services

How We May Use and Disclose Your PHI

We may use or disclose your PHI without your written authorization in the following ways:

1. Treatment

To provide, coordinate, or manage your medical care, including consultations with other healthcare professionals involved in your care.

2. Payment

To bill and collect payment for services rendered, including from health plans, insurers, or third-party payers.

3. Healthcare Operations

To manage our practice and improve the quality of care we provide. This includes training, audits, licensure, legal compliance, and business planning.

4. As Required by Law

We may disclose PHI if required by federal, state, or local law. This may include disclosures for public health purposes, reporting abuse or neglect, complying with legal processes, or fulfilling mandatory governmental reporting.

5. Business Associates

We may share PHI with third-party service providers who assist us with billing, scheduling, IT, and other operations—only under binding Business Associate Agreements requiring them to safeguard your information.

When Authorization is Required

We will not use or disclose your PHI in the following situations without your prior written authorization:

For marketing purposes unrelated to your direct care
For the sale of your health information
For most disclosures of psychotherapy notes (if applicable)
For any other uses or disclosures not listed in this policy

You may revoke your authorization at any time in writing, except to the extent we have already relied on it.

Your HIPAA Privacy Rights

You have the legal right to:

Request Restrictions on the use or disclosure of your PHI
Receive Confidential Communications in a preferred manner or location (e.g., via mail to your home or work)
Inspect and Copy your health records (fees may apply)
Request an Amendment to your health records if you believe they are inaccurate or incomplete
Receive an Accounting of Disclosures of your PHI made in the past six years (excluding those for treatment, payment, and healthcare operations)
Request a Paper Copy of this policy, even if you received it electronically

To exercise any of these rights, please contact us in writing using the information provided below.

Safeguarding Your Information

DermaGlow Lab & Aesthetics uses industry-standard administrative, physical, and technical safeguards to protect your PHI against unauthorized access, loss, or disclosure. These include encrypted systems, access control measures, and privacy protocols for staff.

Changes to This HIPAA Privacy Policy

We reserve the right to change this policy at any time. Changes will apply to all PHI maintained by our practice. If significant updates are made, we will post a revised policy on our website and/or display it at our facility. The effective date will be updated accordingly.

Complaints

If you believe your privacy rights have been violated, you have the right to file a complaint with:

DermaGlow Lab & Aesthetics (using the contact details below)
U.S. Department of Health & Human Services, Office for Civil Rights at www.hhs.gov/ocr/privacy

We will not retaliate or penalize you in any way for filing a complaint.

Contact Us

DermaGlow Lab & Aesthetics
23632 Calabasas Rd., #100
Calabasas, Ca 91302

Phone: 818-476-4880
Email: admin@dermaglowla.com